At the April 14, 2011 regular monthly AMPBID Board of
Directors meeting the board voted affirmatively (10 to 1) to approve revisions
to our Bylaws and 5 Year Work Plan. There was a quorum present at the meeting.
According to Section 13.01 (page
27) of these Bylaws, after the bylaws and registered BID Work Plan have been
affirmatively voted on by the Board of Directors,
both documents must then be ratified by a vote of BID members
present, in person or by proxy, at a duly convened meeting of the Members at
which a quorum shall have been obtained.
To meet the obligations of our
bylaws, we will hold a
Special Meeting
on Thursday May 12, 2011 at 5 PM
to ratify both documents.
The amended Bylaws and revised 5
Year Work Plan have been mailed to all property owners and will be distributed by
hand to business owners. If you did not receive the documents, please contact
Kristen at 202-997-0783 or kbarden@adamsmorganonline.org
for a copy.
The voting procedure is further
described here:
AMPBID Special
Meeting Voting Process
Quorum
In order for the voting to proceed, there must be a quorum
established. A quorum requires the
presence in person or by proxy, of the Members holding 25% or more of the
outstanding votes in the Corporation, with the majority being property owners
and representing 10% of all commercial properties (at least 23 properties) and
10% of all commercial tenants (at least 31 commercial tenants).
Voting
At the beginning of the meeting, each BID member will be
offered a ballot (or ballots) based on what “class” of member they are (either
a business owner or a property owner or both).
Someone who is both a property owner and a business owner will be
offered two ballots. Each ballot will
list the two documents to be voted on.
Each ballot will specify the amount of votes each member is
allocated. For business owner members,
this is based on the number of leases that they hold (i.e. a member with one
business will get one vote, a member with two businesses two votes, etc.). For property owners, this is based on the
amount of BID tax that property is assessed (regardless of who actually pays
the tax). For each $500 of taxes due, a
property owner receives one vote. For
example, a property with an annual BID tax of $1350 would generate 2.5
votes. A list of all properties, BID
taxes, and number of votes allocated will be compiled in advance of the
meeting.
Per the by-laws, any properties for which BID taxes are over
60 days delinquent, may not vote at this special meeting.
For each class of member, the ballot will list the 2
documents for voting and members will vote for the approval of each.
Proxies
Proxy votes are allowed.
Pursuant to the BID bylaws, those interested in voting in
the special meeting by proxy can either use the attached form or can develop
their own form, as long as it includes:
the
date of the meeting at which it is applicable (May 12, 2011)full
names, addresses and the dated signatures of both the individual issuing
the proxy and the individual who received the
signature of the witness(es) to the signatures that also lists the full
name and address of the witness
All proxy forms must meet all these criteria to be accepted.
To request a proxy form or if you have any questions on this
process please call Kristen at the BID office 202-997-0783 or email her at: Kbarden@adamsmorganonline.org.
The regular monthly board meeting will follow the Special Meeting.
The
next
AMPBID Board meeting is Thursday May 12
immediately following the
Special Meeting which begins at 5 PM at the Third District Headquarters of MPD,
1620 V Street, NW, Washington, DC.
On
the agenda will be an update on the 18th Street Streetscape project, including
a report on the DC Water and sewer line replacement work, a report from
the marketing committee, and an update on the Unity Park
vendors.
Please call or
email Kristen at 202-997-0783 or kbarden@adamsmorganonline.org if you
are unable to attend otherwise we will assume you are attending.
